Privacy Policy
Programmed in Pencil is a RVU (Uswitch Limited) Meet Up group. If you visit our website or attend our events this policy is for you. It’s about how we protect your data and respect your privacy.
This policy was last updated on 25th January 2021. We update it from time to time as we make improvements or when laws change. Please check it every now and then to make sure you know exactly how we use your data.
Our responsibility
We are the ‘controller’ of your personal data. This means we decide how and why your data is processed. We go into this in more detail below.
Your responsibility
You should read this policy and make sure you’re happy with it before using our services. If anything is unclear, or you disagree with something, please contact us.
What personal data do we collect?
When you use programmedinpencil.com, we collect your personal data. This helps us operate our events and improve our website.
- Sometimes you might give us personal data, like your name, company, position, phone number, email address.
- Sometimes data about you is collected automatically, like which pages on our website you’ve visited.
- Sometimes we may collect your personal data using other means (for example, from third party sources like Zoom)
This section explains the types of information we collect about you when you use our services, why we collect it and the legal basis on which we use it.
Information you share with us
To attend Programmed in Pencil events we require you to provide us with certain personal data. We collect this data when you register through the application pages of specific events, or subscribe to newsletters on this site.
Through these interactions we collect:
- Your contact information (name, phone number, email address)
- Your employment information (organisation, role)
- Other personal information you choose to disclose
Information about how you engage with our website
When you use our website, we automatically collect information about your device, including your IP address, information about your visit (including how you got to our website) and how you use our services.
Sometimes we gather this information using cookies and other similar technologies. We sometimes need your consent to do this.
Information we collect from other sources
To coordinate our events, we may collect some data about you from other sources, including:
- Your contact information (name, phone number, email address)
- Your employment information (organisation, role)
- Other personal information you choose to disclose
How do we use your personal data?
We use your personal data in the following ways:
- To help ensure our content is presented in the most effective manner
- To help protect our interests by keeping our services safe and secure
- To help administer our website and for business administration (for example, troubleshooting, data analysis, testing, and research)
- To facilitate your event applications to Programmed in Pencil
- To respond to your queries and requests
- To update you about changes to our privacy policy, terms and conditions and other important matters
- To promote forthcoming Programmed in Pencil events
- To establish, exercise or defend our (or a third party's) legal rights
- To protect the rights, property or safety of RVU, our employees, partners and customers
- Other lawful business operations
Data protection law requires us to define our "legal basis" for processing personal data. Our legal bases for processing your personal data for the purposes described above are:
- Legitimate interest - It is in our legitimate interests to use your personal data to operate our business.
- Consent - You have freely consented to us using your personal data for a specific purpose.
Sharing your personal data
We share IT infrastructure with other ZPG and Affiliated Companies, and so we may share your personal data with those Companies to help store your data efficiently and securely.
Like many technology businesses, we use trusted suppliers to host our services (including this website) and power our business systems. We only choose suppliers who have appropriate security measures in place to keep your personal data safe, they only have access to the data they need to perform specific services, and they are required to keep your personal data confidential.
We may share your personal data with third parties in the following circumstances:
- Our service providers: to help us run our Meet Up events
We may provide your personal data to our business partners, suppliers and subcontractors who provide services to us or where necessary to perform a service that you have requested. This includes putting our survey partners in touch with you so that we can find out what you thought about your experience of Programmed in Pencil.
- Analytics and search engine providers: to help us improve our services
We may provide information about your visit to analytics and search engine providers to help us improve and optimise our services. We generally only share this information in a form that does not directly identify you.
We may also share your personal data with third parties for the following reasons:
- If we sell or buy any business or assets
If we sell or buy any business or assets, we may disclose your personal information to the prospective seller or buyer of that business or those assets, along with its professional advisers. If Uswitch Limited (or substantially all of its assets) is acquired, personal data held by it about its users will be one of the transferred assets.
- To obtain professional advice
We may disclose your personal data to obtain professional advice (for example, from lawyers).
- To comply with a legal obligation
We may disclose your personal data if required to do so by law or in response to a request from law enforcement or another regulatory authority. We may disclose your personal data to enforce our agreements with you or to protect the rights, property or safety of Uswitch, its users or others. This includes sharing personal data with other organisations for fraud prevention purposes.
Storing your personal data
We may transfer, store or process your personal data outside of the European Economic Area (“EEA”). The laws in some countries may not provide as much legal protection for your personal data in the EEA.
By submitting your personal data, you agree to this transfer, storing or processing. Where we use service providers outside the EEA, we rely on approved data transfer mechanisms (for example, Standard Contractual Clauses) to ensure that your personal data is adequately safeguarded in the recipient country.
Unfortunately, transmission of information over the internet is not completely secure. We will do our best to protect your personal data, but we cannot guarantee its security and any transmission is at your own risk. Once we have received your personal data, we will use strict procedures and security features to try to prevent unauthorised access.
We keep your personal data for as long as is necessary for the purposes for which it is processed. These periods vary depending on the nature of the information and your interactions with us.
Cookies
Our website uses ‘cookies’ and other similar technologies. A cookie is a piece of information placed on your device so we can remember something about you or your device.
Cookies help us monitor, protect and improve our services. Consent is required for our use of cookies that are not strictly-necessary and we will ensure that it is collected if and when necessary.
Your Data rights
You have personal data rights. They fall into six categories:
- Erasure - You can ask us to erase your personal data in certain circumstances.
- Rectification - You can ask us to complete inaccurate or incomplete information.
- Access - You can ask us for copies of your personal data. This right always applies but there are some exceptions, so you might not get everything we process.
- Restrict processing - You can ask us to restrict processing your personal data in certain circumstances.
- Data portability - This applies to the personal data you give us. You can ask us to transfer this information to another organisation or give it to you. This only applies if we are processing based on your consent or in relation to a contract and that processing is automated.
- Object to processing - You can object to how we process your personal data even if we believe it’s in our legitimate interests.
Your data choices
You can choose not to give us your personal data. If you do this, you can still browse our website, but you won’t be able to attend Programmed in Pencil events.
You can turn off cookies. You can block cookies by adjusting your browser settings or visiting websites in ‘incognito’ or ‘private’ mode. You can also delete cookies in your browser settings. If you do this, you might not be able to use all our services and your device may be unrecognisable to our service providers.
Links to third party websites
Our websites and apps contain links to other websites This policy does not apply to those other websites. You should check the privacy policy of any other website before submitting your personal data to it.
How to contact us
We hope all of the above makes sense and you’re happy with how we use your personal data. If not, please contact us using any of the methods below.
Email: (attn: Programmed in Pencil Privacy) privacy@rvu.co.uk.
Post: Programmed in Pencil c/o RVU, The Cooperage, 5 Copper Row, London SE1 2LH.
Our Data Protection Officer (DPO) is Mark Scott. You can contact him at dpo@rvu.co.uk.
You can complain about how we use your personal data at any time to the Information Commissioner’s Office. Find out more .
